First, ask the outgoing club officers to stand. Thank them for their work. Relieve them of their responsibilities by saying,
“YOU ARE DISCHARGED FROM ALL FURTHER DUTIES AND RESPONSIBILITIES AS OFFICERS OF CLUB.”
Next, call the new officers forward. Standing to the right of the lectern, their order should be: Sergeant at Arms, Treasurer/Secretary, Vice President Public Relations, Vice President Membership, Vice President Education, and President.
Charge them with their new duties by saying:
“I am here to install the ofﬁcers of XXXXX toastmaster club #~~~ and to prepare them for the challenges that lie ahead. Their collective challenge is to keeping this club strong, dedicated to helping people from all walks of life to speak in an effective manner, listen with sensitivity and think creatively. I will ask each ofﬁcer to hold the gavel as a symbol of leadership as I brieﬂy describe the challenges he or she must meet and the responsibilities he or she must fulﬁll.”
Sergeant at Arms
As the sergeant at arms, you are responsible for maintaining club properties, arranging the meeting room and welcoming members and guests at each meeting. “WILL YOU PERFORM THESE DUTIES TO THE BEST OF YOUR ABILITY?” Respond with—“I will.”
As secretary, you are responsible for keeping clear and accurate records of club business, including membership records and correspondence with Toastmasters International’s World Headquarters and others. “WILL YOU PERFORM THESE DUTIES TO THE BEST OF YOUR ABILITY?” Respond with—“I will.”
As treasurer, you are responsible for keeping clear and accurate financial records of club business and for seeing that the club remains financially stable. “WILL YOU PERFORM THESE DUTIES TO THE BEST OF YOUR ABILITY?” Respond with—“I will.”
Vice President Public Relations
As vice president public relations, you are responsible for coordinating an active public relations and publicity program. Your job is vital to the growth and success of the club; your efforts help to attract new members
Vice President Membership
As vice president membership, you are responsible for building membership and ensuring a strong membership base by satisfying the needs of all members. Your efforts contribute to the success of the club. “WILL YOU PERFORM THESE DUTIES TO THE BEST OF YOUR ABILITY?” Respond with—“I will.”
Vice President Education
As vice president education, you are responsible for providing and maintaining the positive environment and the programs through which members can learn and grow. If you do your job well, your club will have satisfied members and will continue to grow. “WILL YOU PERFORM THESE DUTIES TO THE BEST OF YOUR ABILITY?” Respond with—“I will.”
Having been elected the president of this club, you are its chief executive ofﬁcer and will be expected to preside at all club meetings and at all regular and special meetings of your executive committee. It is your challenge to see that this club enables its members to achieve their educational goals. It’s also your challenge to see that your club helps the area, division, district and Toastmasters International to meet their goals. Please accept the gavel as a symbol of your leadership and dedication to ofﬁce. You are a member of your team as well as a leader. A team is more than a collection of people. It’s an emotional force rooted in the feelings, thoughts, and actions of all members with the common goal of achievement, sharing and mutual support. Work with your team members to create healthy, dynamic club – a club of which everyone will be proud.
WILL YOU, AS PRESIDENT, ACCEPT THIS CHALLENGE AND PERFORM YOUR DUTIES TO THE BEST OF YOUR ABILITIES?” Club President: “I will.”
“It is now my pleasure to declare these Toastmasters installed into the ofﬁces to which they have been elected.”
“Will everyone please stand? The growth and development of the Toastmasters program in club
XXX Club depends largely upon the actions of this group. On your honor, as members of Toastmasters, do you pledge to individually and collectively stand by this club, live with it and work with it throughout the coming year?” Club Members: “I will.
Turn the meeting back to the Toastmaster.