Hosting the Meeting
The main duty of the Toastmaster is to act as a genial host and facilitate the entire program, including introducing participants. The instructions are on pages 75-76 of the Communication and Leadership manual. Someone should always be at the lectern – each participant who controls the meeting should receive and return control at the lectern only. This exchange should be done with a firm handshake, direct eye contact and a smile!
A week before the meeting the Toastmaster should send out an announcement through Easy Speak asking people to confirm their attendance and roles. A few days before the meeting you should make sure all the roles are filled and send out reminder emails or change roles in Easy Speak as needed.